Spreadsheets in countless versions
Which file is current? Who changed it last? Formulas break and data is maintained twice.
Digitalization & process automation
Goodbye spreadsheets, index cards and paper chaos.
We digitalize and automate your business processes in one holistic system. Everyone in your company accesses it with their own permissions in their own role and covers their area there from day one: with task planning, monitoring and target/actual reporting. From the first concept through requirements and functional specification to ongoing operation.
- Concept & specifications
- AI agents & automation
- 100 % code ownership
Sound familiar?
When your company runs on lists, notes and memory
Over the years, many businesses have built up a patchwork of files, paper and verbal agreements. It works, until it doesn't.
Ledgers, folders and index cards
Information is only available on site, can't be searched and gets lost in daily work.
Notes, scraps of paper and emails
Tasks and agreements are spread across inboxes, chats and notepads. Nothing is traceable.
Knowledge stuck in individual heads
When someone is absent or leaves, knowledge about processes and customers is suddenly gone.
Duplicate data entry
The same data is typed in several times: in spreadsheets, accounting, shop and ERP.
No overview of the numbers
Where do we stand? Are we on track? Reports take hours and are outdated by the time they are done.
Before & after
From patchwork to one holistic system
Today
- Data scattered across spreadsheets, paper, inboxes and notes
- Unclear responsibilities and forgotten tasks
- Reports take hours and are immediately outdated
- Everyone sees everything, or nothing at all
- Dependence on individual people's knowledge
With your system
- One central, up-to-date data source for everyone
- Tasks with owners, deadlines and status
- Monitoring and target/actual reports at the push of a button
- Roles and permissions, fully logged
- Documented processes, independent of individuals
What your system can do
One system for the whole company
We build exactly the modules your processes need and connect them into one platform.
Central data
All information in one place: current, searchable and without duplicate maintenance.
Roles & permissions
Everyone sees and edits exactly what belongs to their role. Fully logged.
Task planning & workflows
Tasks, deadlines, responsibilities and approvals are planned, assigned and tracked.
Monitoring & dashboards
Live overview of orders, workload, deadlines and critical KPIs.
Target/actual reporting
Plan versus reality at a glance: budgets, hours, quantities and goals compared.
Automation & AI
Reminders, status changes, documents and notifications run automatically, with AI agents for routine work.
Integrations
Connections to ERP, accounting, shop, POS and import of your existing spreadsheet data.
Available everywhere
In the browser, on a tablet or as an app: in the office, the warehouse and in the field.
Roles & permissions
Everyone sees what they need, and fully covers their area.
Instead of one file for everyone, each role gets its own workspace. That creates clarity, accountability and data security.
- ✓Management
KPIs, target/actual comparisons and reports across all areas in real time.
- ✓Team and department leads
Assign tasks, keep an eye on workload, grant approvals.
- ✓Employees
Their own tasks, data entry and documentation right where the work happens.
- ✓Field staff & partners
Mobile access, customer portals and carefully scoped access for external parties.
Before a single line of code is written
Concept, requirements and functional specification from one source
Good digitalization starts with clarity. We map your processes together with your team and turn them into a solid basis for decisions, budget and implementation. For funded projects, this documentation is the key to the application.
- As-is analysis & process mapping
Workshops with the people involved: which lists, documents and processes exist today? Where are time and information lost?
- Digitalization concept
Target processes, role model, data structure and expansion stages, clearly presented and prioritized by benefit.
- Requirements specification
What your company needs: requirements, goals and constraints from the business departments' perspective.
- Functional specification
How it will be built: features, integrations, architecture, acceptance criteria, effort and schedule.
- Cost and funding plan
Cost estimate and digitalization plan, prepared for funding applications such as the Vienna digitalization grant.
Our approach
Four steps to a digital company
Step by step instead of a big bang: you see results early, and your team grows with the system.
- 01Analysis & workshopWe understand your processes, roles and data and find the biggest time wasters.
- 02Concept & specificationDigitalization concept, requirements and functional specification with clear scope and budget.
- 03Step-by-step implementationDevelopment in stages, data migration from spreadsheets and integration of your systems.
- 04Rollout & supportTeam training, go-live, monitoring and continuous further development.
Areas
What we digitalize for you
A single department or the entire company: these are the processes we digitalize and automate most often.
- Purchasing & warehouse
- Production
- Order processing
- Customer management & CRM
- Service & maintenance
- HR & time tracking
- Projects & resources
- Quality assurance
- Shipping & returns
- Document management
FAQ
Questions about digitalizing your processes
Do we have to give up our existing spreadsheet data?
No. We migrate your existing lists and data into the new system, clean them up and make sure nothing is lost. You can still export reports to Excel if you wish.
Isn't a custom system too big for our company?
We deliberately start with the area that costs the most time and expand the system step by step. You see real benefits quickly without having to change everything at once.
Why custom instead of standard software?
Standard software forces your processes into a predefined scheme. A custom system reflects how you actually work. Where a standard solution fits better, we tell you honestly and integrate it.
What is the difference between requirements and functional specification?
The requirements specification describes what your company needs: requirements, goals and constraints. The functional specification defines how these requirements will be implemented technically. We create both together with you, so scope, costs and results are clear from the start.
Who owns the software in the end?
You do. You receive the complete source code and documentation. There is no dependency on site builders or license models that tie you to us.
Where is our data hosted?
Entirely according to your requirements: on servers in the EU or in your own infrastructure. Data protection, permissions, backups and logging are planned from the start.
Your first step
Show us your spreadsheets. We'll show you your system.
Tell us which processes currently live in spreadsheets, on paper or in notes. In a free initial call we outline what a holistic system for your company could look like.